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Ecco Tutorials, Tips and How-to Guides >> Beginner >> Help on Custom Alarms
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Message started by Admin on 04/17/07 at 07:02:51

Title: Help on Custom Alarms
Post by Admin on 04/17/07 at 07:02:51

[ch65279]
To set a custom alarm

1. Select the item, for which you want to set an alarm.

2. From the Tools menu, choose Alarms, and then choose Create New Alarm. The Create an Alarm dialog box appears.

3. In the Date box, select a date.

4. To set a time for the alarm, use the Hours and Minutes buttons.

NOTE: If you do not set a time, the alarm will occur at the start of the day of the event. You can specify the start of your day using the Options command on the Calendar menu.

5. Specify the text you want the alarm to display by doing one of the following:

If you want the alarm to display the text of the selected item, select the Attach Alarm to Selected Item option.

If you want the alarm to display text other than the selected item, type the desired message in the Alarm Text box. (The Alarm Text box is available if the Attach Alarm to Selected Item option is not checked.)

6. In the Type box, select Custom. The Custom Alarm dialog box appears.

digression for background:

To set Calendar preferences

1. From the Calendar menu, choose Options. The Calendar Options dialog box appears.

2. Take one or more of the following actions:

Start the week on Monday instead of Sunday.

>>> Change the start and end times of your day.

Change the default appointment duration (for example, from one hour to a half hour).
Change the default appointment time slot that appears in the Calendar.
Change standard settings for appointments and ticklers.
Show or hide tickler items in the week and month summary views.
Change the position of the Tickler section.

Set time zone for group scheduling.
Set time zone adjustment for group scheduling.
Select the country for which you want to view national holidays.
Create custom holidays.

3. Choose the OK button.

The Calendar changes to reflect the preferences you specified.

The dialog box contains the following fields:

Appointments tab

Week starts on Monday

Specify whether your calendar week should begin on Monday, rather than Sunday.

Start of Day Specify the time your workday begins.
End of Day Specify the time your workday end.

Default Appointment Duration Specify the default appointment length.

Appointment Time Slot Interval

Select a default appointment time increment to be displayed in the Day view.

Appointment Item Options button

Displays the Date Properties dialog box, in which you can select default settings for all new appointments.

Apply button
Becomes active when changes are made to the property sheet. Changes are implemented, but the property sheet remains open.

Ticklers tab

Show Tickers in Summary Views for Week

Select this option to display tickler items when the Calendar is displayed by the week view.

Show Tickers in Summary Views for Month

Select this option to display tickler items when the Calendar is displayed by the month view.

Tickler Item Options button

Displays the Choose Tickler Type dialog box, in which you select a default type or folder for new tickler items.

Apply button

Becomes active when changes are made to the property sheet. Changes are implemented, but the property sheet remains open.

Time Zone tab

Time Zone

Select your location’s time zone (used for group scheduling).
For example, if someone in New York schedules a 3:00 p.m. phone conference and your primary time zone is Pacific time, the meeting would appear at 12:00 p.m. on your Calendar.
Time Zone Adjustment

Specify any local differences from international standard time zones (15 to 45 minutes), or select U.S. daylight savings time, which adjusts one hour between April and October.

Apply button

Becomes active when changes are made to the property sheet. Changes are implemented, but the property sheet remains open.

Holidays tab

Show Holidays for

Specify the country whose national holidays you want displayed in the Calendars.

Custom Holiday button

Displays the Manage Custom Holidays dialog box, in which you can add, delete, or rename custom holidays (such as birthdays), or delete standard holidays.

Apply button
Becomes active when changes are made to the property sheet. Changes are implemented, but the property sheet remains open.

Title: Re: Help on Custom Alarms
Post by Admin on 04/17/07 at 07:07:49

we continue:

7. Take one or more of the following actions:

Select the Invoke Alarm At Time Of Event option if you want the alarm to go off at the time of the event.

If you want, choose additional alarms before and after the event by clicking or dragging in the drop-down number menu. Selecting multiple numbers will cause alarms to occur at multiple times before or after the event. You can select any number of minutes, hours, days, or weeks (up to six weeks).

To reuse the same alarm settings in the future, select the Add To Menu option, and then type in the Rename box a new name for your alarm.

Your named alarm will appear in the Type list in the Create an Alarm dialog box, as well as at the bottom of the Alarms menu (displayed from the Date Settings dialog box or the Edit Appointment or Tickler dialog box).

To specify other alarm actions, choose the Options button.

8. Choose the OK button, and then choose the OK button in the Create an Alarm dialog box.

A Dialog box appears when you choose the Custom command on the Alarms menu from the Date Settings dialog box. The Alarms dialog box lets you specify parameters for a new alarm for the selected item. This dialog box is similar to the Custom Alarm dialog box and the New Named Alarms dialog box.

The dialog box contains the following fields:

Invoke Alarm at time of appointment
Specifies whether the alarm will go off at the time of the selected appointment.

Additional Alarms before appointment
Sets additional alarms to occur minutes, hours, days, weeks, or any combination of time increments before the specified date. Selecting multiple options will cause alarms to go off multiple times before the event.

Follow-Up Alarms after appointment
Sets additional alarms to occur minutes, hours, days, weeks, or any combination of time increments after the specified date.

Add to Menu
Adds the named alarm to the Alarms menu so that these same settings can be used for other appointments or to-do’s.

Rename
Renames the alarm for the menu display.

Options button Expands the dialog box to display the following additional options:

Dialog Message Specifies that you want to display a dialog box message; type the text of the message in the adjacent box. By default, an alarm displays a dialog box with the item’s text.

Play Sound Specifies a sound file you want to play at the alarm time. Choose the Browse button to select a file.

Launch Document/.Bat File Specifies a document or a .BAT file you want to launch at the alarm time. Choose the Browse button to select a file.

Confirm Before Launch Displays a dialog box asking

Note: You can make an alarmed item a REPEATING item, and just repeat it (with alarm set for time of event) when you want an advanced alarm.. that way, you can get alarmed at a specific time of the day, if you want it.